AI discipline & termination notices under CA SB 947

When

An employer that “primarily relied upon” an automated decision system (ADS) for a discipline or termination decision must give a written notice “at the time the employer informs the employee of the decision” (§1524(a)).

What the notice says (§1524(b))

• An ADS was primarily relied on.
• A human reviewed and corroborated the output.
• A human contact, and the right to a description of the employee's own data.
• No retaliation.

Format

Plain language, separate and stand-alone, in the language you routinely use, by email, hyperlink or another simple written format. The State publishes no template; ours is a draft, labeled as such, for your attorney to review.

HR-system hook

Post decisions from your HR or performance system to our API. Sending is blocked unless a human has corroborated the output (§1522(c)).

Penalty

“a civil penalty of five hundred dollars ($500) per violation” (§1526.1(e)), plus remedies in civil actions.

Retention

We found no statutory retention period. The default is a configurable 4 years; confirm with counsel.